Detailed Instructions

This photo will be used as your identification photo for official university business and records, including, but not limited to, your GOLDEN Knights ID Card. We ask that you submit a professional, color, passport-style photo showing a full-front view of your head and shoulders.

By submitting this photo you agree this photo may be used by The College of Saint Rose. If you have questions about use of your GOLDEN Knights Card ID photo please Please contact the GOLDEN Knights Card Office at idcardoffice@strose.edu or call us at 518-337-4694.

To begin, click on the “Get Started Now!” button on the home page.

STEP ONE: Take Your Photo

The above photos represent acceptable photos. Notice they are very similar in size and requirements of passport photos.

When taking your photo, please use the following as guidelines to ensure your photo is accepted:

Background should be plain white or off-white
Photos must be in color
Should be taken in full-face view, directly facing camera not a profile
No sunglasses
No headwear (unless religious purposes)
High-resolution photography is strongly recommended
Do not have any other object or person in the picture
Photo must be taken in the last 6 months and must be in likeness of your current appearance

Have your picture taken according to the diagram below:

Once you have a properly formatted photo, please proceed to Step 2. You will have the ability to crop your photo, if needed, in Step 3.

To proceed to Step 2 you must select the “Terms” check box by clicking in the box on Step 1 of the photo upload site as shown below.

I have reviewed the necessary photo requirements of Golden Knight's Card. I understand that if I submit a photo that does not meet the requirements or is improperly formatted, my application may be delayed until a suitable photo is resubmitted. I hereby certify that the information provided is correct and the photo I am uploading is a true image of myself. I understand that by submitting this photo it may become part of my official record and can be used by The College of St Rose for official purposes.

Click the “Continue to Step 2” button.

STEP TWO: Upload Your Photo

This page displays your account information used by the photo upload application:

First name *

Last name *

Student ID *

Email address *

Click on the “Choose File” button to browse for your photo. On mobile devices it will start your camera or open the file explorer app. If you’re using a computer, this will launch a dialog box in your browser. You can snap a picture with your mobile device or select the location of your file. Once you have selected the photo’s file location, select it by clicking on the “Open” button in the dialog box.

Click the “Continue to Step 3” button to upload your photo to the system.

STEP THREE: Edit Your Photo

If needed, you can use this tool to rotate, crop or resize your photo. You will be able to compare your photo with a sample on Step 4. You can also remove the file and start over. When you are satisfied, continue to Step 4.

Click the “Continue to Step 4” button.

STEP FOUR: Preview Your Photo

Compare the sample card photo with your uploaded photo shown in the preview.

Click on the button that answers the following question:

Does your photo look like the given example? Yes or No

If you selected yes, continue to the next paragraph that explains your acceptance and understanding of submitting your photo using this on-line tool. You must select the check box by clicking in the box to continue with the photo upload process.

Click the “Continue to Step 5” button.

STEP FIVE: Upload Your Government ID

Click on the "Choose File" button to browse for your Government ID photo. On mobile devices it will start your camera or open the file explorer app. If you’re using a computer, this will launch a dialog box in your browser. You can snap a picture with your mobile device or select the location of your file. Once you have selected the photo's file location, select it by clicking on the "Open" button in the dialog box.

Click the "Continue to Step 6" button to upload your photo to the system.

Click the “Continue to Step 6” button.

STEP SIX: Edit Your Government ID

If needed, you can use this on-line tool to rotate, crop or resize your photo. After you are finished you will be able to compare your photo with a sample on Step 4. Please edit your photo now, remove the file and start over, or if you are satisfied, click the "Continue to Step 7" button.

Click the "Continue to Step 7" button.

STEP SEVEN: Preview Your Government ID

Step 7 will display a sample driver's license ID card and preview of your government ID photo. Compare the sample ID photo with your uploaded ID photo shown. Your government ID photo must show clear, legible information to verify your identity. This information will be deleted from the system once your photo submission is approved.

Click on the button that answers the following question

Does your government ID clearly show the information to verify your identity as the given example? Yes or No

If you selected yes, continue to the next paragraph that explains your acceptance and understanding of submitting your photo using this on-line tool. You must select the check box by clicking in the box to continue with the photo upload process.

I hereby certify that the information provided is correct and the photo I am uploading is a true image of myself. I understand that by submitting this photo it may become part of my official record and can be used by The College of St Rose for official purposes.

Click the button "Continue to Step 8" button.

STEP EIGHT: Finalize

If your photo has been uploaded successfully, a confirmation message will display that will contain your tracking number as shown below:

Thank you for submitting your photo once your Card has been printed and is available for pickup you will need to bring your government-issued ID to our office to obtain your Card. Distance learning students will receive their Card through a separate process.

Your photo has been successfully uploaded to our database.

Student is provided a tracking number to track the status of their photo.